Mapletree Logistics Trust (“MLT”) will be holding its 14^th Annual General Meeting (“AGM”) at 20 Pasir Panjang Road, Mapletree Business City, Town Hall – Auditorium, Singapore 117439 and by way of electronic means on Thursday, 20 July 2023 at 2.30 p.m.

Pre-registration for the Physical Meeting

Please pre-register for verification purposes by 2.30 p.m. on Monday, 17 July 2023 by clicking “Register Now” and indicate your interest to attend the AGM physically at the AGM venue.

Unitholders who are appointing Proxyholder(s) to attend the Physical Meeting on his/her/its behalf should pre-register the Proxyholder and specify his/her/its intention to attend the Physical Meeting as well as to submit the completed and signed Proxy Form via this pre-registration website by 2.30 p.m. on Monday, 17 July 2023, being 72 hours before the time fixed for the AGM, failing which the appointment shall be invalid.

Following verification by Mapletree Logistics Trust Management Ltd., as manager of MLT (the “Manager”) authenticated Unitholders, Proxyholders and CPF and SRS investors who have pre-registered for the Physical Meeting will by 2.30 p.m. on Wednesday, 19 July 2023 receive a confirmation email for the Physical Meeting containing details as well as instructions on attending the Physical Meeting (the “Confirmation Email for Physical Meeting”).

Unitholders, Proxyholders and CPF and SRS investors who have received the Confirmation Email for Physical Meeting will be required to bring along their original NRIC/Passport for registration on the day of the AGM. 

Pre-registration for the Virtual Meeting

Unitholders, Proxyholders and CPF and SRS investors attending the Virtual Meeting will be able to observe and/or listen to the AGM proceedings through the Live Webcast via their mobile phones, tablets or computers.

All Unitholders and CPF and SRS investors who wish to attend the Virtual Meeting are required to pre-register via the pre-registration website by clicking “Register Now” for verification purposes by 2.30 p.m. on Monday, 17 July 2023.

Unitholders who are appointing Proxyholder(s) to attend the Virtual Meeting on his/her/its behalf should pre-register the Proxyholder and specify his/her/its intention to attend the Virtual Meeting as well as to submit the completed and signed Proxy Form via this pre-registration website by 2.30 p.m. on Monday, 17 July 2023, being 72 hours before the time fixed for the AGM, failing which the appointment shall be invalid.

Following verification by the Manager, authenticated Unitholders, Proxyholders and CPF and SRS investors who have pre-registered for the Virtual Meeting will by 2.30 p.m. on Wednesday, 19 July 2023 receive a confirmation email for the Virtual Meeting via the e-mail address provided during pre-registration or as indicated in the Proxy Form to attend the Virtual Meeting (the “Confirmation Email for Virtual Meeting”).

Unitholders and CPF and SRS investors who have pre-registered by 2.30 p.m. on Monday, 17 July 2023  but have not received the Confirmation Email for Physical/Virtual Meeting by 2.30 p.m. on Wednesday, 19 July 2023 should immediately contact the Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at +65 6230 9580 / +65 6230 9586 (during office hours) or at srs.teamd@boardroomlimited.com.

Question and answer

Unitholders, Proxyholders and CPF and SRS investors who wish to ask questions should note the following:

i. if attending the Physical Meeting, Unitholders, Proxyholders and CPF and SRS investors will be able to raise questions at the Physical Meeting; or

ii. if attending the Virtual Meeting, Unitholders, Proxyholders and CPF and SRS investors will be able to ask questions at the AGM by submitting text-based questions through the live audio-visual webcast via the online chat box within a prescribed time limit.

Unitholders and CPF and SRS investors are also encouraged to submit questions related to the resolutions to be tabled for approval at the AGM to the Chairman of the AGM, in advance of the AGM in the following manner by 2.30 p.m. on Monday, 17 July 2023:

i. via this pre-registration website; or

ii. via email to the Manager, at Ask-MapletreeLog@mapletree.com.sg.

Unitholders and CPF and SRS investors who submit questions via email must provide the following information for authentication:

(a) the Unitholder’s full name;

(b) the Unitholder’s address; and

(c) the manner in which the Unitholder holds Units in MLT (e.g., via CDP, CPF or SRS).

The Manager will endeavour to address all substantial and relevant questions submitted in advance of the AGM, either prior to or during the AGM. The Manager will publish the responses to the substantial and relevant questions which the Manager will not be addressing during the AGM, on MLT’s website at https://www.mapletreelogisticstrust.com (“MLT’s website”) and on SGXNET prior to the AGM. Where substantially similar questions are received, the Manager will consolidate such questions and consequently, not all questions may be individually addressed. The Manager will publish the minutes of the AGM on MLT’s website and on SGXNET, and the minutes will include the responses to the substantial and relevant questions which are addressed during the AGM.

 

Voting

Live voting will be conducted during the AGM for Unitholders and Proxyholders attending the Physical Meeting or the Virtual Meeting. It is important for Unitholders and Proxyholders to bring their own web-browser enabled devices for voting at the Physical Meeting or have their own web-browser enabled devices ready for voting during the Virtual Meeting.

(i) Live voting: Unitholders and Proxyholders attending the Physical Meeting or the Virtual Meeting may cast their votes in real time for each resolution to be tabled via the Live Webcast through the login credentials in the Confirmation Email for Physical Meeting and/or Virtual Meeting. Unitholders and Proxyholders will have the opportunity to cast their votes via the live voting feature. Unitholders and Proxyholders must bring a web-browser enabled device in order to cast their vote.

(ii) Voting via appointing the Chairman of the AGM as Proxy: As an alternative to the above, Unitholders may also vote at the AGM by appointing the Chairman of the AGM as his/her/its proxy to vote on their behalf. 

 

Relevant intermediaries

Persons who hold Units through relevant intermediaries (excluding CPF and SRS investors), and who wish to participate in the AGM should contact the relevant intermediary through which they hold such Units as soon as possible in order to make the necessary arrangements for them to participate in the AGM.

Other Details

To facilitate a smooth experience when accessing the live audio-visual webcast, please ensure that you have the latest versions of Chrome, Safari, Edge and Firefox. Please also ensure that your browser is compatible.

For any questions on the login details, please contact our Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd.,at +65 6230 9580 / +65 6230 9586 or email at srs.teamd@boardroomlimited.com during operating hours from 8.30 a.m. to 5.30 p.m. on Mondays to Fridays (excluding public holidays in Singapore).