Ascendas Real Estate Investment Trust ("Ascendas Reit") 

Extraordinary General Meeting (“EGM”) 
Pre-registration for Live Audio-visual Webcast/Audio-only Stream of the EGM

Ascendas Reit EGM

As a precautionary measure to keep physical interactions and COVID-19 transmission risk to a minimum, Ascendas Reit's EGM will be conducted virtually. Unitholders will be able to observe and/or listen to the EGM proceedings via live audio-visual webcast or live audio-only stream and submit questions live at the EGM. We seek the understanding and cooperation of all Unitholders.

Alternative Arrangements for Participation at the EGM

As indicated in the Notice of EGM dated 14 June 2022, which sets out, inter alia, the details of the alternative arrangements for Unitholders’ participation at the EGM, Unitholders may participate in Ascendas Reit’s EGM to be held by way of electronic means via the live audio-visual webcast and live audio-only stream of the EGM proceedings on Wednesday, 6 July 2022 at 3.00 p.m. (Singapore Time). 

In order to assist our Unitholders through the alternative arrangements for participation at the EGM, please refer to the guidelines below.

I. Pre-registration for the EGM

(a) Unitholders (including CPF and SRS investors), who wish to observe and/or listen to the EGM proceedings through a live audio-visual webcast or live audio-only stream via their mobile phones, tablets or computers must pre-register for the EGM no later than Sunday, 3 July 2022, 3.00 p.m. (Singapore Time) ("Pre-registration Deadline").

Unitholders (including CPF and SRS investors), who wish to pre-register themselves or where applicable, their appointed proxy(ies) for the EGM should click on “Register Now and/or Submit Online Proxy Form” at the bottom of this page, and complete and submit the registration form to enable the Manager of Ascendas Reit (the "Manager") to verify their status.

(b) Unitholders (including CPF and SRS investors), or, where applicable, their appointed proxy(ies) will receive a confirmation email no later than Tuesday, 5 July 2022, 12.00 p.m. (Singapore Time) containing unique user credentials as well as instructions on how to access the live audio-visual webcast and live audio-only stream of the EGM proceedings (“Confirmation Email”). Only authenticated Unitholders, including CPF and SRS investors, or as the case may be, their appointed proxy(ies) will receive the Confirmation Email.

Unitholders (including CPF and SRS investors), or, where applicable, their appointed proxy(ies) who have (or have been) pre-registered by the Pre-registration Deadline but do not receive a Confirmation Email by Tuesday, 5 July 2022, 12.00 p.m. (Singapore Time) should immediately contact Ascendas Reit’s Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., for assistance by telephone at +65 6536 5355 (during office hours) or by email at areit-egm2022@boardroomlimited.com before Wednesday, 6 July 2022 at 3.00 p.m. (Singapore Time).

Unitholders (including CPF and SRS investors), or, where applicable, their appointed proxy(ies) must not share the unique user credentials with others, as only one device is allowed per login. It is the responsibility of the Unitholders (including CPF and SRS investors), or, where applicable, their appointed proxy(ies) to keep their unique user credentials to themselves.

Unitholders (including CPF and SRS investors), or, where applicable, their appointed proxy(ies) are advised to also check the “junk” or ‘’spam’’ mail folders in case the Confirmation Email is directed there instead of their inbox.

II. Vote live, or appoint proxy(ies) to vote at the EGM

Unitholders who wish to exercise their voting rights at the EGM may:

(a) (where such Unitholders are individuals) vote live via electronic means at the EGM or (whether such Unitholders are individuals or corporates) appoint a proxy(ies) (other than the Chairman of the EGM) to vote live via electronic means at the EGM on their behalf; or

(b) (whether such Unitholders are individuals or corporates) appoint the Chairman of the EGM as their proxy to vote on their behalf at the EGM.

Unitholders who wish to appoint a proxy(ies) must submit an instrument appointing a proxy(ies) in accordance with the instructions on the instrument appointing a proxy(ies). 

Vote live at the EGM

(a) Unitholders (including CPF and SRS investors), who wish to vote live via electronic means at the EGM must first pre-register themselves at this pre-registration website. CPF and SRS investors can refer to paragraph IV below for more information.

(b) Unitholders who wish to appoint a proxy(ies) (other than the Chairman of the EGM) must, in addition to completing and submitting an instrument appointing a proxy(ies), pre-register their appointed proxy(ies) at the pre-registration website.

(c) Unitholders (including CPF and SRS investors), or, where applicable, their appointed proxy(ies) must access the EGM proceedings via the live audio-visual webcast in order to vote live at the EGM, and will not be able to do so via the audio-only stream of the EGM proceedings.

Appointment of proxy(ies)

(a) A Unitholder who wishes to submit an instrument of proxy must do so in the following manner: 

(i) if submitted via this pre-registration website: complete and submit the Proxy Form by clicking on “Register Now and/or Submit Online Proxy Form” at the bottom of this page; 

(ii) if submitted via email: complete and sign the Proxy Form before attaching and sending a clear PDF copy of it to Ascendas Reit's Unit Registrar at areit-egm2022@boardroomlimited.com; or 

(iii) if submitted by post: complete and sign the Proxy Form, before lodging it at the office of Ascendas Reit's Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at 1 Harbourfront Avenue, Keppel Bay Tower, #14-07, Singapore 098632;

in each case by 3.00 p.m. (Singapore Time) on Sunday, 3 July 2022, being 72 hours before the time fixed for the EGM. 

The Proxy Form can be downloaded from Ascendas Reit’s website at https://ir.ascendas-reit.com/agm.html or the SGX website at https://www.sgx.com/securities/company-announcements.

In view of the current COVID-19 situation in Singapore, Unitholders are strongly encouraged to submit completed instruments of proxy electronically via email or via the pre-registration website.

(b) CPF and SRS investors who will not be attending the EGM but wish to exercise their votes will not be able to appoint proxy(ies) in the manner specified above. Such investors who wish to appoint the Chairman of the EGM as proxy to vote on their behalf at the EGM should instead approach their respective CPF Agent Banks or SRS Operators to submit their votes by Friday, 24 June 2022, 5.00 p.m. (Singapore Time), being seven working days before the date of the EGM. CPF and SRS investors can refer to paragraph IV below for more information.

(c) A Unitholder is entitled to appoint not more than two proxies to attend, speak and vote at the EGM. Where such Unitholder’s instrument appointing a proxy(ies) appoints more than one proxy, the proportion of the unitholding concerned to be represented by each proxy must be specified in the instrument appointing a proxy(ies).

III. Questions and Answers

Unitholders (including CPF and SRS investors), or, where applicable, their appointed proxy(ies) can submit to the Chairman of the EGM questions related to the resolutions to be tabled for approval at the EGM in advance of, or live at, the EGM.

Ask questions live at the EGM

Unitholders (including CPF and SRS investors), or, where applicable, their appointed proxy(ies) can ask questions live at the EGM by typing in and submitting their questions through the live chat function via the audio-visual webcast platform.

Unitholders (including CPF and SRS investors), or, where applicable, their appointed proxy(ies) who wish to ask questions live at the EGM must first pre-register themselves or, where applicable, their appointed proxy(ies) via this pre-registration website, so that a Confirmation Email can be sent to them or, where applicable, their appointed proxy(ies) following verification. Unitholders (including CPF and SRS investors), or, where applicable, their appointed proxy(ies) must access the EGM proceedings via the live audio-visual webcast in order to ask questions live at the EGM, and will not be able to do so via the audio-only stream of the EGM proceedings.

Submission of questions in advance of the EGM

Unitholders (including CPF and SRS investors), are also encouraged to submit their questions related to the resolutions to be tabled for approval at the EGM to the Chairman of the EGM in advance of the EGM. Such questions must be received by the Manager no later than Sunday, 3 July 2022, 3.00 p.m. (Singapore Time), and can be submitted in the following manner

(a) via this pre-registration website;

(b) via email to areit-egm2022@boardroomlimited.com; or

(c) by post to Ascendas Reit’s Unit Registrar at 1 Harbourfront Avenue, Keppel Bay Tower #14-07, Singapore 098632. 

 

Unitholders (including CPF and SRS investors), who submit their questions via email or by post must provide the Unitholder’s full name, mailing address and the manner in which the Unitholder hold units in Ascendas Reit (e.g., via CDP, CPF and/or SRS) for authentication.

Addressing questions

The Manager will endeavour to address all substantial and relevant questions (which are related to the resolutions to be tabled for approval at the EGM), received from Unitholders in advance of the EGM, prior to or during the EGM. The Manager will publish the responses to those questions which the Manager will not be addressing during the EGM, on Ascendas Reit’s website at the URL https://ir.ascendas-reit.com/agm.html and on SGXNet prior to the EGM. Where substantially similar questions are received, the Manager will consolidate such questions and consequently not all questions may be individually addressed.

The minutes of the EGM will be published on Ascendas Reit's website at the URL https://ir.ascendas-reit.com/agm.html and on SGXNet, and the minutes will include the responses to the substantial and relevant questions received from Unitholders which have been addressed during the EGM.

IV. Persons who hold Ascendas Reit units through relevant intermediaries 

Persons who hold units in Ascendas Reit through relevant intermediaries, other than CPF and SRS investors, and who wish to participate in the EGM by (a) observing and/or listening to the EGM proceedings via live audio-visual webcast or live audio-only stream; (b) submitting questions to the Chairman of the EGM in advance of, or live at, the EGM; and/or (c) voting at the EGM (i) live via electronic means by being appointed as proxy by their relevant intermediary; or (ii) by appointing the Chairman of the EGM as proxy to vote on their behalf at the EGM, should contact the relevant intermediary through which they hold such units as soon as possible in order for the necessary arrangements to be made for their participation in the EGM.

CPF and SRS investors:

(a) may vote live via electronic means at the EGM if they are appointed as proxies by their respective CPF Agent Banks or SRS Operators, and should contact their respective CPF Agent Banks or SRS Operators if they have any queries regarding their appointment as proxies; or

(b) may appoint the Chairman of the EGM as proxy to vote on their behalf at the EGM, in which case they should approach their respective CPF Agent Banks or SRS Operators to submit their votes by Friday, 24 June 2022, 5.00 p.m. (Singapore Time), being seven working days before the date of the EGM. For avoidance of doubt, CPF and SRS investors will not be able to appoint third party proxy(ies) (i.e., persons other than the Chairman of the EGM) to vote live at the EGM on their behalf.

“Relevant intermediary” has the meaning ascribed to it in Section 181 of the Companies Act 1967.

V. Updates

Due to the constantly evolving COVID-19 situation in Singapore, the Manager may be required to change the arrangements for the EGM at short notice. Unitholders are encouraged to regularly check Ascendas Reit's website at the URL https://ir.ascendas-reit.com/agm.html or SGXNet at the URL https://www.sgx.com/securities/company-announcements for the latest updates on the status of the EGM. Unitholders who have any questions that have not been addressed above are advised to forward their questions to a-reit@capitaland.com.